Boy Scout Troop 188 Committee Meeting
Present: Terry M., Ken C., Craig H., Matt R., Norm B., Doug C., Kerry W., Kelly H., David M., Eamonn M., Jaime M., Ed K, Anna Marie E., Chip K., Kirk S.
TRESURERS REPORT:
Ø Current Balance: $2,581.79 (all outstanding checks have been deducted from the current balance)
Ø Deposits: $ none this month
Ø Deposits not yet recorded: none
Ø Outstanding Checks: #1181 Robert D. $190,21, food for PLC camp out
Ø Checks that cleared the account: 1182, 1185, 1186, 1190, these checks were reimbursements for high adventure they totaled $446.78. 1192 to LPC for awards, 1193 to LPC for first deposit toward summer camp
Ø Other amounts charged to our account: $13.70 for check charges
Ø Scout Accounts $2,177.66
Ø ******Adjusted Balance after Scout Accounts: $404.13
Ø Upcoming expenses – Popcorn and re-chartering
Ø Need to be conservative with any spending out of this account
Ø Storage Unit – Pack 188 is paying monthly and Troop 188 is paying every 6 months to Mr. Hunter. We need to make be careful and be careful to make sure that if Pack 188 does not pay their monthly rent that we have access to the storage unit.
Ø Fall Camporee- collected all money and paid in full directly to the council, no check was written.
SEPTEMBER WRAP-UP:
Ø Shooting Sports – Mr. Trejio’s presentation on Archery went well, tried to get onto the Rifle Range for the next meeting but that did not work out so the Scouts went to EPIC and worked on Swimming Merit Badge instead.
Ø
Rifle Shooting – 15 Scouts went to the
Ø Fall Camporee – Was a success and the Dutch oven cooking was a hit with scouts and adults. This camp was attended by 32 scouts and 18 adults from Troop 188. Craig H. was assisting the director of the Fall Camporee. Troop 188 hosted the camp fire for the district on Saturday evening.
Ø OA Campout – Attended by Michel, Brad, Gage, Josh, Nathan, Jeff, Lorin D., Matt R., Kerry W. and Terry M. They performed service work at the Cub Camp.
Ø Eagle Ceremony- Colin M.’s Eagle Ceremony was great and a big thanks to Norm B., Jaime M, and Terry D.
OCTOBER PREVIEW:
Ø Meeting Agendas – Focus will be on Merit badge sessions, 4 merit badges will be offered to make these session more manageable. The merit badges being offered will be: Personal Fitness (Terry M.), First Aid (Dr. C), Finger Printing (Veronica O.) and Space Exploration (Kirk S.).
Ø HP Campout – Space not yet reserved but there should be plenty of room this time of year. Access to HP will be through Jamie M., Rich N. and Ken C. Need a final count of scouts that plan on attending this event (estimated 20) for this camp and bike weekend. Doug C to complete Tour Permit.
Ø November Court of Honor – may have to be moved to December 2nd due to scheduling conflict with Linton Elementary. Norm B. will double check and move this date accordingly.
Ø Haunted Weekends – Terry will need help every weekend in October, the first weekend will be all day, first to set up the area then to operate the event Saturday evening. October 18th, Thompson Poudre District has asked Troop 188 to host and run the Haunted House. We will need as many scouts as possible to help that evening. (Need Tour Permit).
Ø
Eagle Ceremony- Jason’s Eagle Scout Ceremony is
scheduled for Sunday Oct 14th at
WEB SITE:
Ø Craig H. is transitioning to be the webmaster of the Troop 188 Web Site. Craig is currently shadowing the exiting website until it is ready to make public. Craig presented many questions as to what should be on the web site:
Ø Picture Policy – OK to use ant pictures of any scouting event but each picture needs to be screened for security and identification purposes (safety) Approved
Ø Update advancements and patrols (approved but needs clarity)
Ø Need for a Leader Link
Ø Personal advancement records possible orphan page (pending)
Ø
Post compass course answers to
Ø Camping Game’s & rules (orphan page)
Ø Tour Permit information (pending)
Ø What merit badges scouts have earned (orphan page)
Ø List of Merit Badge Councilors (orphan page)
Ø BI-Law meeting minutes (OK)
Ø Treasurers Report (OK)
Ø Scout Accounts is OK for scouts to view (Caution – Must be edited to take out last names of scouts and password protected) Pending
Ø Scout Master – e-mail address Norm’s is in public area but there was limited concern over adding Assistant Scout Master E-mail addresses to public site. (Pending)
HIGH ADVENTURE
2004
Ø Sea Base is full need to reconsider location for 2nd High Adventure.
Ø Special PLC meeting set for Oct. 7th to discuss ideas for 2nd High Adventure location.
Ø
Terry M. looks at preliminary costs for a trip
to
Ø
Terry M. will look into
Ø If Powell was considered the merit badges that would be made available would be Water Skiing, Motor Boating, Photography, Life Saving and Hiking. Age limit would be 13 and other requirements.
Ø Canoe Trip in Utah Green River is confirmed as the other High Adventure.
Ø Terry M. is concerned over the prospect of 2 High Adventures trip that there would be too much favoritism to on of the trips and not enough participants for the other trip. There needs to be a limit to the number of boys that can attend a High Adventure trip and may have to separate by age.
SUMMER CAMP (Matt R.)
Ø Summer Camp date has been established at CLP from 6/27 – 7/3 2004. There is concern about this date so close to July 4th and other family commitments. Need to possibly look at 6/21 – 6/26 as a better date to attend CLP.
Ø
Need a deposit of $80.00 per scout by
Ø Need to sign up ASAP any scout that plans on participating in the Mountain Man program and the 50 Miler due to limited space.
Ø Payment information will be made available at the December Court of Honor.
Ø Need to have a Class One Medical form in possession to attend this camp
BOARD OF REVIEW /
ADVANCEMENT
Ø We are all caught up on Scout Advancements for scouts that were present at meetings.
Ø The upside to this process is that scouts don’t have to wait until the week prior to Court of Honor for the Board of Review.
Ø Ken C. mentioned that the scouts should be prepared for the Board of Review and that there should be printed guidelines for first year scouts so they know and understand the expectations of a Board of Review. The focus of the Board of Review is the ask questions that will provide feed back to the adults and SPL that will assist then in making the troop a stronger organization.
Ø A Board of Review can be postponed if the adults decide that a scout is not adequately prepared for this meeting.
Ø A Board of Review can be suspended if voted upon by the interview committee but they must be prepared to provide complete details and documentation to support their decision.
Ø Scouts should also know that a Board of Review is not automatic process and should be reminded that this is the final set to advance to the next level.
Ø Ken C. was recognized for a great job in collecting feedback from the scouts.
Ø There has been a delay of input of information onto the computer which makes it difficult for the scouts and the leaders to determine what is left for a scout to complete advancement requirements. It has been recommended that another adult in addition to Mike E. have availability to update the scout information. Craig H. and Ken C. have volunteered to help out with this process.
Ø Scouts also need to be personally to keep track of their advancements
Ø Need for a possible visual reminder on the wall were the computer is located to remind scouts to keep the computer updated with their advancements.
DISCUSSION TOPICS
Ø Trailer Work – The $200 approved by the committee for trailer work was never used.
Ø Need to have the spare tire mount (plate and lugs) welded onto the front of the trailer for the spare tire
Ø The trailer floor needs to be sealed. Estimated cost is $120 for do it your self or high is outside contractor is used.
Ø Patrols could paint the interior of the trailer.
Ø Ken C. is building a box to hold the propane bottles
Ø Craig H. will be wiring the trailer for lights.
Ø Patrol box legs need to be located for a specific area of the trailer for ease of finding during camp outs.
Ø Roof rack is needed to add more storage space to the trailer.
Ø Will look at the possibility of more shelving for the trailer and the option of a ½ door combination for more efficient packing of the trailer.
Ø It will be noted that Doug C, has done an excellent job with the trailer
Ø Popcorn Sales – there was conversation of incentive prizes for the top three producers of popcorn sales; @ $10.00 each.
Ø Patrol Boxes – are showing extensive wear and Kirk S. will take a look at the existing boxes to see if they can be repaired or if new boxes should be built.
Ø Dutch Oven Cooking – was a success at the Fall campout and there was discussion on how to recognize the winners of the cook-off. Recognition ideas included a Chefs hat, a traveling ladle award that could be passed along at the next camp-out, paper certificate awarded at the Court of Honor and a special stenciling on the winning patrols patrol box. (pending)
Ø MBU – Registration is scheduled for November 1st. This information needs to be passed along to scouts ASAP. The information need s to be completed ASAP as classes will fill very fast.
POLICIES AND
GUIDELINES
Ø The history of Troop 188 is being documented; there was missing information as to how officials were elected. There will be a proper process put into place so guidelines are followed for election of new officials in the future. 3 meetings have been completed with 3 meetings to go.
ODDS & ENDS
Ø Newsletter Stories – Colleen M. has done an excellent job with the Troop Newsletter as well as designing the annual PowerPoint presentation.
Ø We need to look for someone new to take o the responsibility of the PowerPoint presentation responsibilities.
Ø OA – Nathan K. and Gage W. have expressed interest in representing Troop 188 and gathering OA information at the Roundtable meetings.
Ø At the last OA campout, there was little participation from Troop 188 and OA members need to be reminded that they need to participate in these events.
Ø Adult Recognition – Nominations need to be turned in at the next Roundtable from Troop 188 – Scout Master of the Year and Spark Plug Award.
ONCE AROUND THE
TABLE
Ø The First Aid Kit is missing. Does anyone know where it is?
Ø Eric has resigned as Librarian, David M. needs to find a scout who needs time in a position of reasonability to take over this job.
Ø There will be a weekend offering of JLT for younger scouts. Time and location have yet to be announced
Ø David M. needs to spread out patrols at the weekly meetings; there is too much pushing going on when attentive listening should be happening.
Ø Next Committee Meeting is scheduled for October 29th.
Ø
MEETING CLOSED
Treasurer’s Report for September ‘03
Current Balance: $ 2,581.79 (all outstanding checks have been deducted from the current balance)
Deposits: $ none this month
Deposits not yet recorded: none
Outstanding Checks:
1181 Robert D. $190.21, food for PLC camp out
Checks that cleared our account: 1182, 1185, 1186, 1190 these checks were reimbursements for high adventure they totaled $446.78
1192 to LPC for awards, 1193 to LPC for first deposit toward summer camp
Other amounts charged to our account: 13.70 for check charges
Greeley Store Balance: $111.64
Scout Accts: $ 2,177.66
***********Adjusted Balance after Scout Accounts: $404.13